General Parent Information – Important Reminders
To help us keep all children safe, healthy and well cared for, we ask parents and carers to read the following information carefully. Please ensure that the School Office is informed promptly of any changes relating to your child.
🩹 Illness or Accident at School
If your child becomes unwell or has an accident during the school day, they will be assessed by an appropriate member of staff and first aid will be provided where necessary. If we believe your child needs to go home, a parent/carer or emergency contact will be contacted.
It is therefore essential that we hold up-to-date contact details for every child. We require three emergency contacts wherever possible. Please inform the School Office immediately of any change to telephone numbers, home address or emergency contacts.
Children who are unwell should not be sent to school. Where an illness is infectious, parents should follow any recommended exclusion period before their child returns.
🏥 Medical and Dental Appointments
Wherever possible, routine medical and dental appointments should be arranged outside school hours so that children do not miss valuable learning time.
Where an appointment during the school day is unavoidable, please:
- inform the School Office in advance and provide evidence of the appointment, such as an appointment letter, card, text or email;
- report to the School Office when collecting your child; and
- return your child to school following the appointment where there is sufficient time remaining in the school day.
No child will be permitted to leave the school premises during the school day unless collected by a parent/carer or another authorised adult.
💊 Medicines and Medical Conditions
SS John & Monica’s is committed to supporting pupils with medical conditions so that they can access education safely and participate fully in school life.
Parents must inform the school of any medical condition that may affect their child during the school day. Where appropriate, an Individual Healthcare Plan (IHP) will be agreed with parents/carers and relevant healthcare professionals.
Staff do not routinely administer medicines unless appropriate arrangements have been agreed with the school. Where medication is required during the school day, parents must contact the School Office and complete the necessary written consent and medication documentation.
Medication must NEVER be sent into school in a child’s school bag, coat pocket or lunch box. All medication must be handed directly to the School Office or a designated member of staff by an adult and must be in its original packaging, clearly labelled and within its expiry date.
🫁 Asthma, Inhalers, EpiPens and Emergency Medication
If your child has asthma and has been prescribed an inhaler, please ensure that the school has an appropriate spare inhaler for use in school. Likewise, prescribed adrenaline auto-injectors/EpiPens and other emergency medication must be provided where required.
Emergency medication must be:
- clearly labelled with the child's name;
- in the original prescribed packaging;
- accompanied by the required school documentation; and
- in date and replaced before it expires.
Emergency medication is stored so that it is readily accessible when required and not locked away where this would delay treatment.
Parents/carers remain responsible for ensuring that the medication supplied to school is current and for informing us immediately of any change to their child's condition, prescription or treatment plan.
Please do not wait for school to contact you to say that medication has expired.
🚨 Allergies and Other Significant Medical Needs
Please notify the school immediately if your child is diagnosed with an allergy, asthma, epilepsy, diabetes or any other condition that may require treatment or emergency action in school.
It is particularly important that we are informed of any allergy that could result in a serious or life-threatening reaction. Parents must provide the school with prescribed emergency medication and updated medical information as required.
Please also inform us promptly if your child's medical needs change during the school year.
💷 Payments to School
Payments for school meals, trips, clubs, School Fund and other school activities should normally be made online through SchoolMoney/Eduspot.
Please ensure that accounts are kept up to date. If you are experiencing financial difficulty or are concerned about making a payment, please contact the School Office in confidence. We would always prefer families to speak to us so that we can discuss what support may be available.
🎒 Personal Belongings
Children should not bring toys, games, trading cards, valuable items or other unnecessary personal belongings into school. Such items can easily become lost, damaged or cause disagreements or distraction from learning.
Mobile phones are not permitted in school, with the exception of Year 6 pupils who have prior permission and require a phone because they have permission to walk home independently. Any permitted phone must remain switched off and stored in accordance with school arrangements throughout the day.
The school cannot accept responsibility for the loss of, or damage to, personal belongings brought onto the premises.
Please ensure that all uniform, coats, PE kit, bags, lunch boxes and water bottles are clearly named.
🕒 Early Collection During the School Day
Children should remain in school for the full school day. Requests to collect a child early should therefore only be made in exceptional circumstances.
Early collection for convenience, holidays, travel arrangements or non-essential appointments will not normally be authorised. Requests should be made through the School Office and may be referred to the Head Teacher for approval.
Where early collection has been agreed, the collecting adult must report to Reception and follow the school's signing-out procedure. Children will not be released directly from classrooms or playgrounds.
🚪 Late Arrival
Children arriving after the normal arrival time must be accompanied by their parent/carer to the School Office. Please do not leave a late child at the school gate to enter the site alone.
The parent/carer will be required to provide the reason for lateness so that the correct attendance mark can be recorded. This procedure is an important part of our safeguarding arrangements, as we must know that every child has arrived safely and is accounted for.
📞 Keeping Us Informed
Good communication between home and school is essential. Please contact the School Office promptly if there are changes to:
contact details • home address • emergency contacts • medical needs • medication • allergies • family circumstances that may affect your child • authorised adults collecting your child
Keeping this information accurate helps us to safeguard your child and respond quickly should an emergency arise.
Thank you for working with us to keep all of our children safe, healthy and ready to learn.
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